Easily create and send QR invoices – (almost) automatically with bexio, the business software for Swiss SMEs.
QR invoices are the current standard in Swiss payment transactions and replaced the orange and red payment slips in 2022. With bexio, you can use this standard more efficiently than ever before. Instead of manual data entry and laborious reconciliation of incoming payments, bexio relies on fully digital processes. This saves you valuable time on administration and minimises the risk of errors.
A QR invoice consists of the invoice itself and a payment section. The payment section contains all relevant payment information – once in text form and once in the form of the Swiss QR code, after which the invoice is named (identified by the Swiss cross in the centre). The QR code can be read electronically, for example, using a QR reader or a smartphone. The payment section can either be printed directly on the invoice or enclosed separately.
Creating QR invoices is particularly easy when you use an invoicing software solution such as bexio. In bexio, you can create QR invoices (almost) automatically:
1. Create invoices in seconds: link your bank account once and create professional QR invoices with just a few clicks. Thanks to intelligent templates and data import, you do not need to enter information twice – the system automatically generates the QR payment section for you.
2. Professional delivery with no effort: whether digitally as a PDF directly from bexio or traditionally by post, you remain flexible. Best of all, you no longer need expensive pre-printed forms. The QR code can easily be printed on white, perforated paper using any standard printer.
3. Faster payments & automatic reconciliation: make it easy for your customers: a quick scan with a smartphone is all it takes to pay the invoice correctly. bexio does the rest for you: incoming payments are immediately recognised thanks to the automated payment reconciliation and are assigned to the correct invoice. You save yourself the tedious search through bank statements and keep track of your finances at all times.
QR invoices help to standardise payment transactions, which leads to lower costs and increased efficiency.
You can create QR invoices yourself. Use a QR generator online, for example, or, to automatically generate the payment part, a software solution such as bexio. The QR invoice can then either be printed on white paper or sent as a PDF by email.
You only need to activate QR invoices once in your bexio account. To do this, add your post office or bank account in the banking area or click on "Edit bank account" if you have already linked your e-banking. Activate the "Invoice with QR code" function below the bank details.
The difference lies in the QR code. It contains all the information required for paying the invoice in digital form. The QR code is scanned (e.g., with a smartphone or a reader) and the data is sent to the bank electronically.
Like the previous payment slips, the QR invoice is universally valid and can be paid by everyone.
You can pay QR invoices by scanning the QR code. The data contained in the code in digital form is automatically recorded and sent to the bank – so you no longer have to enter it manually in e-banking. This reduces any susceptibility to errors.
Since all important data is included in the QR code, processing incoming invoices also becomes easier: information such as the invoice number can be automatically recorded by your accounting software, which saves you time and avoids errors.
The Swiss QR code on the QR invoice can be read by a machine: in order to scan the QR code, invoice recipients need either a hand-held scanner or a smartphone. Once you have checked the details, you can approve the payment. Do not use free scanner apps funded by ads, as they could lead to phishing sites and result in unwanted subscriptions being taken out. We recommend using the integrated scanner function in your smartphone.
Being a small design agency, time is precious and staying on top of everything is crucial. bexio makes accounting simple and easy to use. That leaves more space for creativity.
I can focus all of my efforts on my work and my clients. bexio helps me stay on top of the administrative side of business.
With bexio we have found a Swiss business software that relieves our finance management with its automated accounting and at the same time convinces with a top service.
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